Calibration Management Software System

Calibration Management Software System

Asset and Calibration Management

We provide complete solution for managing the Quality Management of the Assets and related records.
This includes Calibration, PM(preventative maintenance), Qualification of the Assets.
Followings are key features and capabilities of our Asset Management system.

More about our Asset Management Solution

The assets include gages, devices, equipment that is used for measurement of quality characteristics of products and services. The output from these measurements is data or information. The measurement data may be used for product release or acceptance. The quality of the measurement data directly depends on the quality of the measurement process. It is very important to make sure the gages or measuring devices are properly maintained and calibrated in regular intervals. This will help us preventing use of faulty gages, or devices that may lead to product recalls.
Given the number of assets used by the organizations, which can be 100s or 1000s, it is challenging to use the manual paper system to manage the assets.
When the assets are acquired or purchased, the assets need to be qualified and validated to confirm the organizational requirement. The assets need to be calibrated and maintained in regular intervals to keep functioning at the optimal condition.
If the asset fails (which is the reality, we live in), we should have a system to contain the impact of failures on the released or accepted products. We should also be able to take corrective actions to prevent the re-occurrence of the failures in the first place. Also we have to address the audit questions whether it is a planned audit or unplanned audit.

Highlights of Our Calibration System Capabilities

Managing Calibration schedules and reports- Not all gages or equipment’s are same. Some of them may need calibration every month; some may need once a year. We have to set them up correctly, so that it gets done every time. When the calibration is completed, an auditable report is available.
Managing calibration failures or out of tolerance conditions- When a piece of equipment fails, this needs to be identified and segregated to prevent further use. We need to identify the products and services that might have been impacted when the failed equipment/gage was in use. We need to segregate those material and service. Also we need to create record to investigate the root cause of the failure, so that we can implement corrective actions to prevent future re-occurrence. So there are many tasks and activities which need to be completed in timely manner.
Notifications and monitoring for past due calibrations- Yes, we do have these isolated situations, someone, somewhere forgot the piece of the gage. We need to have a system to track and send reminders to reduce the isolated cases.
Location and status tracking of the assets- Yes, we have many of these gages and Equipments. There are owners who change roles, jobs, locations. There are assets some are segregates, some are retired. We need to keep track of the updated status of the equipments/gages.
Create and assign work orders, track status of the work orders- If something breakdown, that needs to be fixed, we need to create work orders. The work order needs to be assigned and released. The status of the work order needs to be tracked.

Highlights of the Features and Options

Manage maintenance schedules and Retain the Maintenance records- We need to maintain the equipment’s/gages in proper conditions. The assets need preventative maintenance to prevent the failures. We have to set them up correctly, so that it gets done every time. When the preventative maintenance is completed, an auditable report should be available.
There are other systems available in the market which are not flexible or user friendly. We have developed a system that is easy to implement and easy to use. The system has built in features that enable compliance with regulatory requirements such as ISO 9000, 21CFR Part820, 21CFR part 211.
"Qualcy EQMS is a simple and easy to use web based application for managing QMS functions for biotech companies."
Jack Diwu
Ph.D. President AAT Bioquest, Inc.
"Qualcy EQMS offers versatile and complete software solutions for managing QMS functions in the Biotech or Medical Device industry."
Laura Freeman
Senior Quality Manager, Bioserv

Please contact us for a demo and/or a 30 day free trial. We always stand by our commitment of 100% customer satisfaction.